Photo Booth Rental faqs

Our photo booth has been hired for the following events:

• Weddings
• Cultural, milestone, and themed birthdays
• Baby showers and gender reveal parties
• Family reunions
• Holiday parties
• High school and college graduations
• Anniversary celebrations

Corporate Events:

• Grand openings
• Product launches
• Brand awareness campaigns
• Trade shows
• Corporate parties
• Team-building events
• Sponsorship events
  
  

Festivals and Fairs:

• Fall festivals
• Cultural festivals
• Walks/runs
  
  

Entertainment:

• Galas
• Awards shows
• After parties
  
  

Holiday Events:

• Santa pictures
• Company holiday parties
• Family holiday parties
• St. Patrick’s Day parties
• Halloween parties
• New Year’s Eve parties

With extensive experience in a wide variety of events, we’ve fine-tuned our photo booth and presentation to suit any occasion. Whether you’re planning a wedding, corporate event, birthday party, or holiday gathering, we can provide a custom photo booth experience that fits your needs.

Beyond photos, we offer:

• Seamless Integration: Adapts to almost any venue, from intimate settings to grand ballrooms.
• Effortless User Experience: Intuitive technology ensures everyone enjoys the booth without frustration or confusion.
• Professional Quality: We show up early to manually dial in camera settings to ensure sharp focusing, correct lighting and set the white balance.  When you and your guests receive you pictures, we want it to be more than just a photo booth picture.
• Strategic Brand Exposure: Tailor your experience with custom branding and social media integration.

Booking and Payment Information

Bookings are reserved on a first-come, first-served basis with a required retainer to secure your date. We offer three flexible payment schedules to suit your needs.

Lock in Your Date with a Booking Retainer:

• A non-refundable retainer is required to reserve your event date.

Payment Schedules:

• Option 1: 20% retainer at booking, balance due 30 days before the event.
• Option 2: 50% retainer at booking, balance due 10 days before the event.
• Option 3: Pay in full (5% discount) if booking 31 days or more before the event date.

  
  Effortless Payment Process:

  We use Square for secure and easy payment processing. After booking, we will email or text you an invoice with all details and a link to complete your payment, which is also attached to your booking agreement. If you prefer an alternative payment method, please let us know at the time of booking.

  To ensure a seamless process, we will send a payment reminder one day before the balance is due.

Yes we are!

• Photo Booth Specific Insurance: We hold insurance specifically designed for the photo booth industry.
• Liability Coverage: We carry $1 million / $2 million in liability insurance.
• Additional Insured Certificates: Upon request, we can provide an additional insured certificate to your venue.
• Business License: We carry a copy of our Nevada business license with us at all events.

To secure your preferred date, we recommend booking as early as possible.

• Bookings can be made up to 14 months in advance and as late as 24 hours before your event, depending on availability.
• Peak months—April, May, June, October, November, and December—tend to fill up quickly, especially for weddings, holiday parties, and other high-demand events. Early booking is highly recommended.
• During holiday months like October and December, we often accommodate last-minute bookings, so don’t hesitate to inquire even close to your event date.

On average, clients book about 4 months in advance, but planning ahead during high-demand months can help ensure you lock in your date.

For your convenience, our real-time inquiry calendar is always up-to-date for PM bookings. You can check availability before submitting your inquiry, and we guarantee your data is never sold, or used, for lead generation purposes or marketing outside of your initial inquiry.

Our optimal setup time is 75 minutes, but we typically arrive 90 minutes before the scheduled start time to ensure everything is ready and perfectly dialed in for your event.

If you require earlier setup, such as setting up earlier in the day, let us know during booking so we can discuss standby options.

Breakdown usually takes 30 to 45 minutes, depending on the venue and event. We prioritize making both setup and breakdown as seamless and non-intrusive as possible to minimize any disruption to your event.

For our full-service photo booth package, we recommend a space of 14′ by 14′. This provides comfortable room for:

• The photo booth shell
• An 8′ backdrop
• A 6′ props table
• A cocktail table for the scrapbook station
• A print table
• A safety buffer zone to ensure guest and equipment safety

If space is limited, we can adapt to an 11′ by 10′ area, though this may require adjustments to the setup or available features.

For events with our signature backdrop, a minimum ceiling clearance of 8’4″ is required due to the fixed height of the backdrop stand. To ensure safety, we recommend placing the backdrop in front of a wall or solid structure to prevent guests from accidentally falling behind it.

Yes, we offer several discounts based on specific criteria:

• Off-season bookings: Discounts are available for events in July and August.
• Weekday bookings: Reduced rates may apply for events held Monday through Thursday.
• Referrals: Discounts are available for referrals, including those from event planners we’ve worked with previously.
• Pay-in-full discounts: Depending on how far in advance you book, a discount may be available for paying in full at the time of booking.

At Happy Shots, we do not offer price matching with competing photo booths. There are too many variables that impact pricing, such as:

• The quality of equipment
• The professionalism and experience of staff
• The print quality
• Years in business
• Whether the photo booth is a full-time or part-time operation

We focus on delivering exceptional value through high-quality services, ensuring your event receives the best experience possible.

The Black and White GLAM filter is a custom-built filter designed by our team to enhance skin smoothness, highlights, contrast, and shadows, creating a polished and professional look. Often referred to as a “Kardashian filter” due to its popular use in Hollywood, it adds a touch of luxury to every photo.

How It Works:

• After a guest takes their photo, our photo booth software sends the image to a background program.
• The program applies the GLAM filter and returns the enhanced photo to the booth for printing and digital delivery.
• The process takes approximately 5 seconds from start to finish.

The standard Black and White filter, built into our photo booth software, provides a classic monochrome effect. While it doesn’t include the advanced smoothing and adjustments of the GLAM filter, it still produces timeless, high-quality photos.

Post-Event Gallery:
After the event, we provide the host with a gallery containing both the original color images and the enhanced GLAM versions, ensuring you have both variations to enjoy.

To ensure brand consistency and a polished presentation, Happy Shots Photo Booth provides high-quality, heavy-duty tables with elegant black covers.

• Our props table and cocktail table (if applicable) are topped with fitted black Standex covers.
• Our printer table features a square black tablecloth for a clean, professional look.

If you’d prefer to use your own table covers to match the colors of your event, just let us know ahead of time so we can adjust our setup accordingly.

After guests complete their photo booth session, they have the option to enter a cell phone number. The booth will then send a digital copy of their photo via text message. Currently, we send the actual photo (rather than a link), though this may be subject to change in the future.

We use a registered 10DLC (10-digit long code) for texting, ensuring compliance and reliability. Rest assured, we never collect or use guests’ phone numbers for marketing purposes or sell their data.

Delivery Expectations:
While photo texting is highly effective, delivery rates depend on several factors, such as internet connection, the recipient’s carrier, and data restrictions. A typical delivery success rate ranges from 85% to 98%.

Backup Solution:
If a text fails to deliver, the host will receive a digital gallery after the event, ensuring all guests have access to their photos.

We’re happy to provide a list of phone numbers and email addresses collected through the photo booth experience. This allows you to easily share photos and connect with attendees.

For corporate events, please be mindful of state and federal regulations regarding email and SMS marketing. We recommend discussing contact list sharing with your legal team or event organizer to ensure compliance with relevant laws.

Absolutely! You’re welcome to use a custom print template that you’ve created or purchased, such as those available on Etsy.

To ensure high-quality results, we ask that the file meets the following requirements:

• Delivered in Adobe Illustrator, Photoshop, or as a high-quality PNG file
• Include the names of any fonts used, if necessary

This ensures your custom design is printed beautifully and seamlessly integrated into our photo booth setup.

Yes, guests receive their prints immediately after their photo session!

We use industry-leading DNP High-Speed professional-class printers, ensuring high-quality results in record time:

• Standard 2×6 and 4×6 prints: 8–12 seconds
• Prints with luster finish, matte finish, or high-resolution fine design details: 12–18 seconds

To enhance the guest experience, after completing their photo session, guests can enter their cell phone number for digital delivery. During this brief moment, their prints are typically ready for pickup, providing a seamless and efficient process.

Our detailed cancellation policy will be included in your invoice at the time of booking.

In general:

• Retainers are non-refundable.
• Payments made beyond the retainer may be partially refundable if cancellation occurs more than 45 days before the event date.
• We are happy to reschedule your event, subject to availability on your preferred new date. Please note that there may be a difference in price if the original booking was during the off-season and the new date falls within the peak season.

For more information, please refer to the full cancellation policy attached to your invoice or contact us directly.

Our scrapbook station is an area where guests can leave a photo and a personal message to create a memorable keepsake.

• Scrapbook Features:

  • Elegant black-on-black design
  • 2×6 templates: Stored in clear nooks
  • 4×6 templates: Placed on blank black pages
  • Metallic pens provided for writing messages

• How It Works:
  We print an extra copy for each guest to leave in the scrapbook.

• Included in Certain Packages:
  If you book the Event Signature package or higher, we also provide a cocktail table for guest use.

At the end of your event, the completed scrapbook will be delivered directly to you or a designated person in your party.

No, Happy Shots exclusively offers attended photo booth rentals to ensure the highest quality and proper handling of our equipment and software.

Drop-off booths are typically iPad or tablet-based and often lack printing capabilities. The image quality of these booths does not meet the standards we require. We exclusively provide professional DSLR and/or mirrorless photo booths, delivering exceptional digital and print quality for your event.

While we don’t publicly disclose our current or past corporate clients, our Las Vegas Photo Booth has been trusted by companies across a wide range of industries and sizes. We’ve worked with local businesses as well as international publicly traded corporations in the following fields:

• Insurance
• Health and Medical
• Automotive
• Beverage
• Hospitality
• Fashion
• Research
• Real Estate
• Travel
• Sports
• Retail
• Production and Entertainment

We’re proud to offer professional and tailored photo booth experiences to meet the unique needs of every client.